Rota Coordinator (FTC) – Southampton – Hampshire

Job Reference – 576

  • Hours: 37.5 per week “Happy to talk flexible working”
  • Salary: Band D (£18,238 – £20,857 per annum FTE)
  • Closing date: 28th July 2019
  • Interview dates: 5th, 7th and 8th August 2019

Fair Ways is looking for a Rota Coordinator to join our busy team, to cover a period of maternity leave.

This is a very busy role and requires someone who is calm under pressure, is highly organised and is comfortable having challenging conversations with staff at all levels.

Fair Ways is an expanding, dynamic charity that strongly believes in providing opportunities for people to meet their full potential. Fair Ways is committed to safeguarding and promoting the welfare of children, young people and families and we expect ALL staff to share this commitment. We have recently been awarded Fourth Best Not-for-Profit Organisation to Work For in the Sunday Times Awards, which we are very proud of.

Job Responsibilities

The main duties of the role will include:

  • Arranging short notice shift changes due to emergency situations such as sickness as well as booking in shifts in advance to cover holiday, short-staffing and long term sickness;
  • Booking agency staff on shifts if required, ensuring all the necessary paperwork is in place and that all compliance checks are carried out on a weekly basis;
  • Reviewing shift requests and overtime requests on the intranet and approving or declining accordingly;
  • Supporting Managers with their staffing needs, including information/ data collating and sharing, report writing, project work and in creating, reviewing and transferring rota templates to the live rota;
  • Monitoring shift worker hours to ensure staff are working their contracted hours and to escalate concerns to the relevant department Manager, where staff are working a high amount of hours, which may compromise the safety and well-being of our service users.

Personal skills

Our ideal candidate will have previous experience as an administrator, preferably gained within a care organisation and ideally will have had previous experience in staffing coordination for 300+ staff. You will need to have the confidence to liaise with Senior Managers, be able to multi-task and be able to remain calm in a very fast-paced environment, where demands are high and changes occur regularly. Ideally you will hold an administration qualification at level 2 or above, and have experience of using an electronic system for recording and storing data as well as a sound knowledge of the MS Office suite.


Fair Ways places importance on valuing staff and recognising the key role staff play in the organisation that’s why we:

  • Offer intensive in house Induction training prior to starting in your role. Our training department also offers a wide range of accredited courses from Level 2 Awards to Level 5 Diplomas in Health and Social Care, Children and Young People, Counselling, Health Care, and Assessing.
  • Offer access to legal, financial and personal advice.
  • After a year’s employment, staff can benefit from a health scheme including discounts for restaurants, optical/dental discount and childcare vouchers.
  • Offer discounted gym memberships.

Working for Fair Ways will provide you with an opportunity to seek discount on products and local services as well as auto-enrolment into our Pension scheme.

Next Step

Interested in the vacancy? We encourage a diverse workforce and welcome applications from all communities.

Download the Job Description and an Application Form here or please phone Head Office (02380 230400) and ask for the Recruitment Team or email